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How To File Your 1099s on Quickbooks Online

Updated: Jan 24, 2022

Businesses are required to send independent contractors a 1099 if they were paid more than $600 during the calendar year. The form is due prior to Jan 31, 2020. Keep in mind, however, that the IRS made a few changes to the 1099 form last year. Moving forward, anyone not on your payroll who is paid on a contract basis to complete a project or assignment i.e. independent contractors, gig workers, or self-employed individuals must receive a 1099-NEC rather than the 1099-MISC form required in years past.

What you need to file Form 1099 - NEC

If you are the payer, request a Form W-9. This will include their:

  • Legal name or business name if applicable

  • Business entity (sole proprietor, partnership, corporation)

  • Current address

  • Taxpayer identification number (SSN, ITIN, or EIN)

Once you have the contractor's information from Form w9, you can complete Form 1099-NEC. The IRS also requires you to send in Form 1096 which is a summation of the 1099s that you sent to contractors along with a copy for the IRS. Depending on how many contractors you paid last year, this could be a very time consuming process. Quickbooks Online has an automated option for $14.99 per form filed. Here is a video walking you through how to process your 1099s on Quickbooks Online.

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