• Wendy Ni

QBO Tutorial: Automatically Categorize Expenses with Bank Rules

Why Create Bank Rules?

Bank rules are a way for you to ask QuickBooks Online (and QuickBooks desktop) to prefill some information when transactions are downloaded from the bank. Creating bank rules within QuickBooks will not only categorize the transactions in the right accounts, but also save time on speeding up the review process. This means that you won't ever have to go in and manually change them because they will automatically categorize.


How to Automatically Categorize Expenses with Bank Rules

  • Start on the Dashboard page

  • Click on Banking on the left side panel

  • Click on the Description of a recurring transaction

  • Copy a recurring description to use as title of the bank rule

  • Head over to Bank Rules next to Banking at the top

  • Click on New rule

  • From there fill out the information (Rule name, For money in/out, in which bank account)

  • Paste the recurring description (copied from earlier) into Bank text contains and hit Save

  • Go back to Banking, and you will see the rule was applied to those that had the description

For a more visual tutorial, here's a video.

Here's another blog that will save you time and energy, how to create recurring invoices.



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